Every club must record meeting minutes from every meeting. You can meet as many times per year as your club decides but meeting minutes are required for all POs and reimbursement requests to show that your club approved the request. Sports teams do not need meeting minutes. They just need their team captains to sign their POs.
Meeting minutes are used to show that each club approved the submitted PO or reimbursement request and are required before ASB General will approve any request.